For over 20 years, Smartsheet has helped people and teams achievewell, anything. From seamless work management to smart, scalable solutions, weve always worked with flow. Were building tools that empower teams to automate the manual, uncover insights, and scale smarter. But more than that, were creating space space to think big, take action, and unlock the kind of work that truly matters. Because when challenge meets purpose, and passion turns into progress, thats magic at work, and its what we show up for everyday.
Marketing Project Manager
Smartsheet is looking for a marketing-savvy Project Manager to lead complex marketing projects and programs. Success in this role comes from being both a skilled project manager and a marketing partnersomeone who can collaborate across teams, adapt to evolving strategy, and keep initiatives on track from start to finish. The right person will bring both project management expertise and a strong understanding of marketing, enabling them to anticipate roadblocks, propose solutions, and keep cross-functional teams aligned while working with a high degree of ownership.
This is a full-time position on our Marketing PMO team and can be based remotely within Costa Rica or in Smartsheets San Jos office.
You will:
- Act as a strategic partner to stakeholdersclarifying goals, shaping scope, and ensuring alignment with business priorities.
- Lead the execution of marketing projects, programs, and campaigns by proactively driving progress, flagging risks early, and problem-solving before blockers slow down work.
- Manage active work and backlog, communicate priorities clearly, and provide transparency into progress, risks, and trade-offs.
- Be the central point of contact for project teams and partners, ensuring consistent documentation, updates, and issue resolution.
- Provide informed recommendations to stakeholders on options for achieving goals, drawing from your understanding of how marketing projects and campaigns come together.
- Anticipate and respond to scope changesproactively identifying risks, dependencies, and impacts on timeline/resources.
- Facilitate post-project retrospectives and drive continuous improvement.
- Collaborate with internal teams (creative, web, product marketing, events, legal, etc.) to prioritize and deliver against timelines for both quick-turn and long-range marketing initiatives.
- Contribute to PMO process optimization and knowledge-sharing to elevate how our team operates.
You have:
- 5+ years of professional experience in project management with proven success leading marketing projects/programs (campaigns, creative asset development, product/brand initiatives).
- Extensive hands on experience (min 5 years) driving marketing strategies and processesyou understand what it takes to execute campaigns, content, creative, and events.
- Strong track record of managing ambiguity and driving clarity where direction is limited.
- Experience building strong, trust-based relationships with executives, senior marketers and cross functional partners; anticipate needs, resolve conflicts, and escalate risks with judgment and tact
- Strong written and verbal English communication skills; ability to distill complex information into crisp insights and recommendations for leadership. confident presenting to and negotiating with partners at all levels.
- Ability to anticipate risks and unstick teams with practical solutions.
- Strong ownership mindsetyou push projects forward independently and dont wait for direction.
- Familiarity with project management tools and systems (Smartsheet experience a plus).
Get to Know Us:
At Smartsheet, your ideas are heard, your potential is supported, and your contributions have real impact. Youll have the freedom to explore, push boundaries, and grow beyond your role. We welcome diverse perspectives and nontraditional pathsbecause we know that impact comes from individuals who care deeply and challenge thoughtfully. When youre doing work that stretches you, excites you, and connects you to something bigger, thats magic at work. Lets build whats next, together.
Equal Opportunity Employer:
Smartsheet is an Equal Opportunity (EEO) employer committed to fostering an inclusive environment with the best employees. It is our policy to provide equal employment opportunities to all qualified applicants in accordance with applicable laws in the US, UK, Australia, Germany, Costa Rica, Japan, Bulgaria, and India. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know.
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